Meeting Planning Services

Let’s discuss your meeting goals and objectives. We will create a timeline and a list of deliverables needed to create a successful meeting. We can work together to outline meeting costs and assist creating a budget.

Once we understand your meeting requirements and specifications, we will create a detailed RFP (Request for Proposal) and manage the hotel or venue sourcing on your behalf. With our industry expertise around the world, we will provide you with a variety of hotel, cruise lines, and venue options that meet your criteria, time of the year, budget, and preferred location.

Once we have narrowed the list, we can work with hotels, cruise lines and local Convention Bureaus to arrange in person or virtual site inspections that include a scope of the destination.

We consolidate all of the hotel proposals into a summary that will allow you to review, compare, refine and compare your options. Allow us to negotiate your guest room, food and beverage rates with our large network of hotels. This will convert into reduced guest room rates and beverage pricing and often complementary meeting space. We will always leverage concession packages for your group. We discuss attrition and cancellation risks and draft a contract that best protects your interests.